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Commercial Property Management Software
Upgrade your property and lease management.
Bidrento helps commercial real estate teams run lease management, automated invoicing, utilities and cost allocation, maintenance workflows, and reporting in one system. Keep key dates and indexation under control, reduce manual admin, and give finance and operations the same accurate numbers – without spreadsheets.
Who is Bidrento for?
Leasing teams: manage leases, renewals, and key dates
Accountants & finance teams: handle invoicing, payments, reporting
Asset managers & owners: track portfolio performance and KPIs
Property managers: run day-to-day commercial operations across sites
Facility managers: oversee building services and inspections
Maintenance teams: manage tasks, devices/assets, and repairs
What Bidrento covers
Core commercial property workflows
Bidrento keeps lease logic, utilities, maintenance, and reporting aligned across your portfolio.
- Lease management (terms, documents, key dates)
- Vacancy & occupancy visibility
- Maintenance (tasks, devices/assets, work orders)
- CAM/utilities/OPEX allocation rules
- Instant, export-ready reports
- Integrations (accounting, payments, tools)
- Smart metering and hierarchies
Built for commercial property teams
Keep the process, simplify the work
No new processes needed. Bidrento keeps leases, tenants, properties, and costs easy to find, share, and manage across teams.
- One place for lease, property and maintenance data
- Less repeat admin each week
- Faster answers for tenants and owners
For teams managing commercial & mixed-use real estate portfolios.
Need a new platform but worried about data migration and integrations?
Bidrento helps you move lease, tenant, and property data cleanly – without losing history or structure. From indexation to recoverability rules and exceptions – get help from people who understand commercial lease language.
With our open API and integrations, we help you to connect Bidrento with your existing systems.
- Integration help
- Open API
- Bidrento’s live support team
Need to upgrade systems but worried about complexity?
Switching tools can feel risky – especially when leases and cost allocation logic are complex. That’s why onboarding and expert support matter.
Bidrento combines years of real estate portfolio experience with guided onboarding, data migration support, and practical advice – so teams get value quickly and avoid disruption.
- Onboarding & ongoing support
- Excel migration support
- Expert advice
Lease Management
Lease contracts management, deadlines, indexation and related notifications. Automated debt management and accounting software & bank integrations. Manage files digitally in one place and keep track of all events.
Billing automation
Automate rent invoicing, service charges, and shared expenses like utilities, cleaning, and security. Generate accurate statements, apply late fees automatically, and schedule recurring billing with ease. Integrate seamlessly with your accounting software to reduce errors, speed up reconciliation, and maintain a healthy cash flow across your warehouse portfolio.
Cost allocation rules
Fully customizable according to your needs. You can have it based on m2, consumption, fixed prices, or number of people. Additionally, you can set different levels of rules. Meter reading data - calculations are done on a daily basis, so no worries when somebody moves in or out.
Utility Tracking
Monitor energy, water, and heating usage at both unit and site level with real-time data. Automatically allocate shared utility costs based on usage or unit size, and identify consumption anomalies or inefficiencies to reduce operating expenses and improve sustainability.
Schedule regular facility checks, automate service task reminders, and assign maintenance jobs to staff or external contractors. Track repair progress, set priority levels, and store service records to ensure your storage site remains compliant, clean, and fully operational. Minimize downtime and maximize tenant satisfaction.
Service Request
Keep your tenants happy with real-time maintenance tracking and task management. Assign jobs, schedule inspections, monitor progress, and ensure rapid response across all units. Bidrento brings clarity and coordination to maintenance for professional-grade property operations.
Real-Time Reporting
Track revenue, payment trends, delinquency rates, and facility-level performance through real-time financial dashboards. Export financial data for audits or integrate it directly with your accounting software for seamless reconciliation. Gain a clearer picture of profitability and make informed business decisions with ease.
Connect Bidrento to accounting, metering, and data warehouses - so invoicing, cost allocation, and reporting stay consistent across buildings and tenants.
Why Bidrento for Commercial Property
Keep track of your tenants, leases, and properties in one centralized commercial real estate management system.
A comprehensive summary of your portfolio's performance, along with various detailed reports.
Connect your existing tools to property management software to further enhance efficiency and productivity.
Ensures all your invoices are sent out, tracked, paid on time, and automatically sent to your accounting.
Maintenance requests from tenants are now automated and handled with one software.
Building maintenance is done on time and all the documentation is stored and available anytime.
Commercial property management sectors
Bidrento commercial property management software supports multiple commercial real estate sectors: Office buildings; Self-storage portfolios; Mixed-use developments; Industrial and warehouse properties; Logistics facilities; Coworking spaces; Retail centers and shopping parks.
Other commercial property management software solutions
Commercial property software case studies
Leading European commercial developer and operator Infortar has teamed up with the award-winning property management software company Bidrento.
Discover how Telliskivi Creative City streamlined commercial property management using Bidrento’s innovative software.
Last year, we at Bidrento, achieved a significant milestone by bringing onboard City of Tallinn and its extensive rental real estate portfolio in just 4 months!
Achieve more, effortlessly with Bidrento
m² of leasable space
4320000
+
€ worth of invoices generated each month
85100000
+
maintenance tasks completed
648000
+
Frequently asked questions about commercial property software
What is commercial real estate software?
Commercial real estate software helps teams run day-to-day operations across commercial buildings by keeping leases, tenants, billing, utilities, shared costs, maintenance, and reporting in one system. In practice, it replaces spreadsheets and scattered documents with a single source of truth – so finance and operations work from the same numbers. It’s especially valuable when you manage multiple tenants, buildings, or owners and need repeatable processes.
Who is Bidrento for?
Leasing teams, property managers, facility and maintenance teams, accountants, finance teams, and asset managers, owners managing commercial or mixed-use properties.
Can Bidrento automate invoicing, utilities, and cost allocation?
Yes. Bidrento automates invoicing for rent, utilities, and extra charges, and supports cost allocation rules so shared costs are billed consistently. This is where many systems struggle – utility billing and shared costs often end up in Excel – so automation and rule-based allocation reduce errors and manual work. You keep a clearer audit trail for finance and cleaner reporting for owners.
How does Bidrento handle lease key dates and indexation?
Bidrento helps you keep lease terms, documents, and critical dates visible (renewals, expiries, notices), so you don’t miss actions that affect income and occupancy. Commercial lease software is expected to track these milestones and rent changes (including escalations, indexation) because missed dates create real leakage. With everything tied to the lease record, teams can manage renewals and changes without hunting through emails and folders.
Can we track arrears and overdue balances by tenant or building?
Yes. You can see invoice status and overdue balances with portfolio visibility – by tenant, unit, building, or owner – so collections aren’t reactive. Strong arrears tools are typically built around real-time visibility into unpaid invoices and overdue trends, which enables faster follow-ups and better cash-flow control. This also improves owner reporting because you can explain what’s overdue and why, without rebuilding spreadsheets.
Does Bidrento support maintenance workflows and asset history?
Yes. Bidrento supports maintenance requests, work orders, vendor coordination, and tracking over time, so teams can see what’s open, what’s done, and what’s recurring. In commercial portfolios, maintenance history matters because it affects tenant satisfaction, service levels, and budgeting – especially across multiple assets. Keeping tasks and history connected to the building, unit reduces “lost ticket” problems and improves accountability.
What reporting can we export for owners and finance?
Bidrento provides export-ready reporting so owners and finance teams can work from consistent data without rebuilding monthly packs in Excel. Commercial reporting typically centres on rent roll, income visibility, overdue balances, and operational performance across buildings and owners. The goal is faster month-end, fewer manual checks, and reporting that stays consistent from one period to the next.
Does Bidrento integrate with other tools and data platforms?
Yes. Bidrento connects with your wider commercial real estate stack – including accounting, utility, metering data sources, data warehouses, and other operational systems – so key information flows through one consistent dataset. Integrations and the Open API help reduce double entry, keep invoicing and utilities data aligned, and make reporting consistent across buildings, tenants, and owners. This also supports sharing consumption and CO₂ insights with tenants and stakeholders from accurate, up-to-date data.
How does onboarding and migration from Excel work?
Commercial teams typically move because spreadsheets break under lease complexity and billing rules. Bidrento supports onboarding and migration so you can bring in buildings, tenants, leases, billing structures, and history without losing structure. The goal is a smooth transition: keep operations running while you standardise workflows and reporting inside one system.
Does Bidrento’s team understand commercial real estate workflows?
Yes. Bidrento’s team supports commercial and mixed-use portfolios and understands lease structures, indexation, CAM, utility allocation, and reporting needs – so onboarding and support are built around real CRE workflows.
Leading property and tenant management software. Grow your business and stay at the forefront of innovation by using the latest solutions.
The project aimed to streamline real estate management by reducing manual work, improving data use, and resolving communication issues, supported by €314,523.45 from EIS, resulting in enhanced efficiency and optimization.
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Email: info@bidrento.com
London office: 20 Bank Street, Canary Wharf, Floor 11, London, E14 4AD
Tallinn office: Pärnu mnt 105, 11312, Tallinn, Estonia
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