This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.
Cost Calculations and Utilities Management
Simplify your property’s financial operations with Bidrento’s automated utility cost allocation and comprehensive expense management tools. From effortless utility billing to accurate operational expense tracking – manage everything in one place with clarity and control.
Bidrento Key Benefits
Utility costs split - by meter, square meters, coefficients, or percentages
Automatic invoices for custom periods for tenants and accounting systems
Real-time visibility of meters, usage, anomalies, and expenses
SET CUSTOM RULES
Cost allocation is done as you need
- Split by meter readings, square meters, percentages, or ratios
- Custom utility types per tenant
- Owner cost share supported
You decide how costs are divided – Bidrento follows your logic. Whether based on floor area, readings, fixed ratios, or custom percentages, the system applies the rules you set. Assign specific utilities to each tenant and allocate a portion of costs to the owner for full financial transparency.
AUTOMATED INVOICING
Flexible, automated billing on your schedule
- Monthly, quarterly, or custom billing cycles
- Invoices from meter readings and service prices
- Send directly to tenants
- Synced with your accounting software
Choose how often you want to bill – monthly, quarterly, or anything from 1 to 12 months. Bidrento generates detailed invoices, including shared and individual expenses. You can send them out in seconds with rent invoices or separately, without needing to calculate anything manually.
Invoices can be sent to tenants and automatically forwarded to your accounting software. With article codes, every charge ends up in the right ledger, saving you time and reducing accounting errors.
HANDLE CHANGES EASILY
Automatic cost division for each rental period
- Tenant changes mid-period handled
- Proportional billing
- No manual adjustments
Tenants move in or out during the month? No problem. Bidrento calculates their share of the utility costs automatically based on their exact rental period, so there’s no manual work and no disputes.
UTILITY MANAGEMENT MADE EASY
Keep all building utilities under control
- Meters linked to tenants and rooms
- Private and shared utility tracking
- Integration or Excel import for readings
Bidrento gives you a complete view of all building meters and divides building-level costs across all relevant units. Whether private or shared, utilities can be divided clearly and managed with flexibility.
CLEAR consumption MONITORING
Track and compare utility consumption with ease
- Monitor consumption by unit or building
- Excel import and report exports
- Detect anomalies quickly
Stay on top of utility usage across your buildings. Compare tenant consumption, catch unusual patterns, and export reports in one click. With Bidrento, you ensure accurate billing and promote responsible usage.
FULL OVERVIEW & REPORTING
Full expense control: OpEx, CapEx, CAM
Bidrento helps you calculate not just utilities, but all other shared property costs. Track operational (OpEx) and capital (CapEx) expenses, divide common area maintenance costs (CAM), and manage more complex lease types like double net (NN) and triple net (NNN) leases.
Accurately calculate service charges across your property portfolio with Bidrento, saving hours of manual work every month.
Expand the capabilities by connecting your tools to Bidrento PMS to be more productive and efficient in property management
Additional Features
Property Management: Easily manage all properties, tenants, contracts, and units in one central system, fully digital.
Tenant App: Give tenants a modern digital experience with a self-service app for contracts, documents, payments, and communication.
Invoicing & Financials: Automate rent and utility invoicing, track payments, send reminders, and keep your financials organized with clear reporting.
Service Requests: Enable tenants to submit issues digitally. Assign service tasks, track statuses, and communicate updates with ease.
Maintenance Management: Schedule and track both scheduled and reactive maintenance across all your properties with ease.
Reporting & CO₂ : Get a clear overview of your income, expenses, balances, energy use, and generate CO₂ reports.
Loved by property managers, landlords and their tenants
“Bidrento is ideal for managing rental and utility costs or documents like invoices automatically.”
“Bidrento was the best decision when we were looking at Property Management Software for our fast-growing build-to-rent portfolio.”
“One important part for us was that we wanted to have an outstanding solution for our team and our tenants. This was the reason why we chose Bidrento.”
Achieve more, effortlessly with Bidrento
m² of leasable space
4320000
+
€ worth of invoices generated each month
85100000
+
maintenance tasks completed
648000
+
Leading property and tenant management software. Grow your business and stay at the forefront of innovation by using the latest solutions.
The Bidrento project aimed to streamline rental real estate management by reducing manual work, improving data use, and resolving communication issues, supported by €314,523.45 from EIS, resulting in enhanced efficiency and optimization.
Information
View more
Follow us on
Email: info@bidrento.com
London office: 20 Bank Street, Canary Wharf, Floor 11, London, E14 4AD
Tallinn office: Pärnu mnt 105, 11312, Tallinn, Estonia